Mileage Reimbursement Calculator
Mileage payout total, daily, and annualized from miles and rate.
What it does
Business miles earn dollars back. Rate times miles turns odometer readings into reimbursement checks.
The tool above multiplies the log. One thousand miles at $0.67 pays $670.00, or $33.50 a day over twenty days and $8,040.00 annualized.
Rates track the year. Employers often use the IRS standard rate, which updates yearly with fuel and costs.
Logs back claims. Dates, purposes, and odometer starts plus ends satisfy every audit.
Commutes usually miss. Home to office rarely counts while client and site miles do.
How to use
- Enter business miles.
- Enter rate: $0.67 suits the default.
- Enter days driven.
- Read total first.
- Read per day next.
- Read annualized and log odometer.
Formula
- miles
- Business miles driven.
- rate
- Dollars per mile.
- days
- Days driven.
Rate is dollars per mile as set by employer or IRS guidance. Annual assumes the month repeats.
Worked example
Example: 1000 miles at $0.67
Defaults: 1000 miles at $0.67 over 20 days. These are also the default values, so the page opens on this answer.
- Miles: 1000 business miles.
- Rate: $0.67 per mile.
- Total: 1000 x 0.67 = $670.00.
- Days: 20.
- Per day: 670 / 20 = $33.50. Annual if monthly: 670 x 12 = $8,040.00.
- Tool shows $670.00, $33.50 per day, $8,040.00 if monthly.
Reference table
| Miles | Total | Per 20 days |
|---|---|---|
| 500 mi | $335.00 | $16.75 |
| 1000 mi | $670.00 | $33.50 |
| 2000 mi | $1,340.00 | $67.00 |
Limits
- Math only, not tax advice.
- Rate varies by employer and year.
- Commutes often excluded.
- Logs required for claims.
Common mistakes
- No odometer logs kept.
- Commute miles claimed.
- Stale rates from past years.
- Rounding miles up generously.
- Missing submission deadlines.
Try it yourself
Quick checks. Answers sit tucked under each question.
500 miles, 10 days?
Total is 500 x 0.67 = $335.00. Per day over 10 days is 335 / 10 = $33.50.
2000 miles at $0.70?
Total is 2000 x 0.70 = $1,400.00. Annual is 1400 x 12 = $16,800.00.
Questions
Reimbursement total?
Multiply miles by rate. Here 1000 x 0.67 = $670.00.
Per day?
Divide by days. Here 670 / 20 = $33.50 per day.
Annualized?
Multiply monthly by 12. Here 670 x 12 = $8,040.00.
Which rate?
Use the employer or IRS rate for the year, often near $0.67. Rates update yearly.
Commute included?
Yes. Commutes rarely count; business miles do with logs.
Tax free?
No. Tax treatment needs pro advice.